City of San Jose City Administrative Policy Manual General Guidelines for Cash Handling Procedures 5.3.7 5. Department procedures must provide for periodic audits of all cash handling locations and field collections. An employee in the Department's administrative fiscal unit could perform such an audit. County Policy Manual- Cash Handling Policy ; Purpose: To establish the County's cash handling procedures. A. Definitions . All references to Cash includes Cash and Cash Equivalents as defined in the Cash Handling Policy. B. Segregation of Duties . Departmental cash handling supervisor develops a plan: Is a change fund needed? How is cash received? Mail or in person? Who is going to collect the cash? Record the cash? How is the cash going to be secured? Who is going to prepare the deposit? How? Who will take deposit to Cashiers Office? When? Who will do the reconciliation? The cash handling procedure focuses on preventing the mishandling or loss of cash, and situations where charges of cash mishandling can be raised against University staff. It is intended that the procedure will ensure consistency of cash handling practices amongst Schools and Central Service Units. 2 Organisational Scope Annually, review local cash handling procedures and update as needed. At a minimum, resubmits procedures every 3 years to AFR for approval. Notify the Departmental Cash Handling Role Administrator of staff role changes so Institutional Roles-Cash Handling can be updated. CASH MANAGEMENT POLICIES AND PROCEDURES HANDBOOK . CHAPTER 8. INTERNAL CONTROLS FOR CASH MANAGEMENT . Section 1.0 General . This chapter examines the requirements, responsibilities, standards, and objectives for internal controls. Implementing internal controls is important in the area of cash Develop a detailed department cash handling policy which complies with the campus policy. Cash Handling. All transactions must be receipted. Receipt should be completed immediately when the transaction is made. 1. The payor should be given the original receipt if a receipt book is used. The carbon copy should be left in the book. Why good cash handling is crucial to success. We all know that good cash handling procedures reduce both the opportunity for, and the occurrence of losses. But, you'd be surprised how many businesses fail to ensure that their staff are properly trained in good cash handling. Authority for Cash Handling Policies/Procedures Kansas City Administrative Regulation Requires attendance at an approved cash handling course for employees handling cash and cash equivalents Includes disciplinary action for those failing to comply Manual of Instruction Outlines specific procedures for handling cash COUNTY OF SUTTER CASH HANDLING PROCEDURES MANUAL January 2001 i TABLE OF CONTENTS 1. INTRODUCTION 1 2. INTERNAL CONTROLS 2 A. Internal Controls--General Principles B. Cash Control--General Policies and Preferred Practices for Sutter County 3. CHANGE AND IMPREST CASH FUNDS 8 A. General B. Authorizing Procedures C. Administration of Cash Funds 4. Practical Help section of this Fact Sheet to access a helpful guide to this process. Implement effective policies and procedures. By implementing cash handling procedures organisations . can reduce the risks associated with cash handling. While the specific details will be unique to each organisation, Practical Help section of this Fact Sheet to access a helpful guide to this process. Implement effective policies and pro